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TL's editorial workflow can be visualized in four stages: Recruitment, Review, Layout, and Release. Click the links in the columns below for further details.
The editorial board is responsible for actively soliciting content for upcoming issues.
- The editorial board organizes forums, contests, and other special features as appropriate.
- Editors use channels at their disposal to distribute CfPs for forums
- The reviews editor seeks out titles for review and connects these with reviewers.
Editors and peer reviewers are responsible for reviewing submissions and working with authors to ensure quality.
- The EiC receives email notification of a new submission from OJS.
- The EiC notifies SCDI when external submissions have been received and are ready to run through the plagiarism checker.
- The EiC assigns incoming submissions to editors.
- Editors make an initial assessment for focus and quality.
- Editors assign peer reviewers (where needed) to submissions.
- After receiving peer review feedback or if a peer review is not needed, editors record a decision.
- If major changes are required, the editor starts a discussion under the “Review Discussions” heading with the author to request revisions. This will notify the author that they have been added to the discussion in OJS. The editor will work with the author within this stage until the submission reaches an acceptable form. The revised file should be uploaded.
(Note: the email indicates they were added to the discussion for the submission and provides the subject line of the discussion and a link).
- Copyediting occurs by the assigned editor as required by the submission:
- The assigned editor verifies that any included images meet the visual materials guidelines. SCDI can be consulted by starting a conversation in OJS.
- Once copyediting is complete, or if no changes are required, the editor starts a conversation with the EiC under the copyediting tab to communicate this and to confirm that images (if there are any) meet the visual materials guidelines.
- The EiC conducts a final review then sends the submission to production and assigns a proofreader.
SCDI are responsible for proofreading, layout and design. The editorial board is responsible for selecting a cover image. The EiC is responsible for providing editorial content and finalizing the order of contents.
- SCDI will proofread submissions and then notify the EiC by replying to the proofreading request discussion on the Production tab for the submission.
- The editorial board selects a cover image and submits to SCDI by email.
- The EiC will then assign the Production Editor.
- The Production Editor will generate individual article galleys for each contribution to TL and will notify EiC when these are ready for review.
- As galleys are completed, the Production Editor notifies the EiC by replying to the galley request discussion on the Production tab for the submission.
- As galleys become available, the EiC sends a message to the author providing 72 hours for review of the final copy. The author may request minor corrections during this period. The EiC reviews the galleys at the same time and requests any needed corrections or notifies the Production Editor that the galleys have been approved.
- The Production Editor makes any needed corrections.
- SCDI loads the final individual submission galleys into OJS under the Publication tab and assigns them to the issue.
Release & Promotion
SCDI are responsible for publishing the new issue in OJS. The editorial board is responsible for promoting the release.
- SCDI verifies all issue metadata and contents and publishes the new issue to the TL website.
- SCDI informs the EiC that the issue has been published.
- The EiC submits a newsletter announcement to firstname.lastname@example.org and posts an announcement to email@example.com.
- Editors use other channels at their disposal to promote the new issue and direct authors to the Atla LibGuide for suggestions to promote their own work.
TL Workflows and Procedures for OJS 3.3.0
Prepared October 2019
Last revised September 2022
This work is licensed under a Creative Commons Attribution-NonCommercial 4.0 International License.