Skip to Main Content

Atla Open Press: Atla Summary of Proceedings

This guide provides information for authors, prospective authors, readers and editors of the publications of Atla Open Press


The Proceedings' editorial workflow can be visualized in four stages: Recruitment, Review, Production, and Release & Promotion. Click the links in the columns below for further details.

EiC – Editor-in-Chief
MCM – Marketing and Communications Manager (role on Atla staff)
OJS – Open Journal Systems


The EiC and Atla staff coordinate to track incoming submissions, invite contributions from Atla Annual contributors, and provide support for contributors in the submission process.

  1. EiC consults with Atla staff to set dates for 2 webinars covering the submission process - one before and one after the conference.
  2. Atla staff requests the spreadsheet containing a full listing of conference content expected to be contributed and shares this with the EiC by June 1.
  3. EiC arranges the spreadsheet into an ordered table of contents.
  4. Atla staff and EiC host scheduled pre-conference webinar.
  5. Atla staff and EiC host scheduled post-conference webinar.
  6. EiC contacts listed conference participants as needed with regular reminders, encouraging them to submit to the Proceedings.


The EiC is responsible for evaluating all submissions, working with contributors to ensure they are of acceptable quality, and sending accepted submissions to production.

  1. EiC receives email notification of a new submission from OJS.
  2. The EiC will run the submission through the plagiarism checker.
  3. EiC logs into OJS, navigates to the Submissions panel, and opens the submission by clicking the View button next to the submission.
  4. The EiC reviews the submission.
    • DECLINE: If the submission is out of scope or inappropriate for this publication, the EiC clicks Decline Submission.
    • ACCEPT: If the submission is appropriate for inclusion in the publication and needs no further author revision or input, the EiC will move it directly to Copyediting by clicking the following in sequence:
      1. Accept and Skip Review
      2. Do Not Send an Email Notification
      3. Next: Select Files for Copyediting
      4. Check the box next to all submission files
      5. Record Editorial Decision
      6. If only minor changes are required, the EiC makes these at their own discretion and uploads the revised file to the Copyediting stage.
    • REVIEW: If a submission is appropriate for submission but needs further author revision and feedback, the EiC clicks Send to Review and starts a discussion with the author under "Review Discussions". The EiC should click "Request Revisions" as necessary to allow an author to upload a revised document under the Review tab. Once author revisions are complete, the EiC accepts the revised submission and moves the final submission to the Copyediting stage.
  5. All EiC Copyediting occurs as required at the copyediting stage. Once a submission is moved to Copyediting, it is presumed that no further author interaction or input is required.
  6. The EiC verifies that any included images meet the visual materials guidelines. SCDI can be consulted by starting a conversation in OJS.
  7. Once included images have been verified and copyediting is complete, or if no changes are required, the EiC sends the submission to production and assigns a proofreader.


SCDI are responsible for proofreading, layout, design, and making arrangements for printing the publication. The EiC is responsible for writing an introduction and for review of the finished galleys.

  1. SCDI will proofread submissions and then notify the EiC by replying to the proofreading request discussion on the Production tab for the submission.
  2. The EiC will then assign the Layout Editor. If the submission includes images, the EiC will include a note confirming that the images meet the visual materials guidelines.
  3. The Layout Editor will generate individual article galleys for each contribution to the Proceedings, along with cover, masthead, and staff-produced back matter.
  4. While galleys are being prepared, the EiC writes an introduction to the Proceedings and submits this through OJS, advancing it directly to Production.
  5. Once galleys are complete, the Layout Editor notifies the EiC by replying to the galley request discussion on the Production tab for the submission.
  6. The EiC reviews galleys and requests any needed changes.
  7. The Layout Editor makes needed changes, creates updated submission galleys, compiles full-issue galleys, and notifies the Eic and Atla staff when these are ready for review.
  8. EiC and Atla staff reviews full-issue galleys and requests changes if necessary.
  9. Atla staff notifies the Layout Editor by email that galleys have been approved.
  10. Atla staff loads individual submission galleys into OJS under the Publication tab and assigns them to the issue.
  11. Atla staff verifies Table of Contents and adds the full issue PDF galley to Issue.
  12. Atla staff verifies all issue metadata and contents, then sends it to the MCM for printing.

Release & Promotion

Atla staff are responsible for publishing the new issue in OJS and coordinating final production and mailing of print copies. The EiC is responsible for promoting the release.

  1. MCM sends the issue to the printer.
  2. Atla staff publishes the new issue to the Proceedings website.
  3. Atla staff informs the EiC that the issue has been published.
  4. The EiC submits a newsletter announcement to and posts an announcement to
  5. The EiC uses any other channels at their disposal to promote the new issue and directs authors to the Atla LibGuide for suggestions to promote their own work.


Proceedings Workflows and Procedures for OJS 3.3.0
Prepared February 2021
Last revised November 2023

Creative Commons License
This work is licensed under a Creative Commons Attribution-NonCommercial 4.0 International License.