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Atla Open Press: Recording a Decision

This guide provides information for authors, prospective authors, readers and editors of the publications of Atla Open Press

Recording a Decision: Options

Based on the reviewers’ comments, the editor makes a decision on the manuscript. Options are:

  • Request Revisions (the author will be requested to make changes but no new peer review will be needed)
  • Request Revisions & Resubmit for Review (the author will be requested to make major changes followed by a new round of review)
  • Accept Submission (no changes needed)
  • Decline Submission (manuscript will be rejected).

Option 1: Request Revisions

  1. Click the Request Revisions button to request further revisions. In the panel that opens:
    • Attachment of the (automatically anonymized) reviews is optional.
    • Deadlines given to the author should be appropriate to the magnitude of the revisions requested and the need (or lack thereof) for an additional round of review, within such scope as the publication's calendar allows.
    • Click the Record Editorial Decision button at the bottom of the panel and wait for a response from the author.
    • The editor will be notified of the author’s response to a request for revisions by email in addition to seeing entries in OJS in Workflow > Review under the sections for Revisions and/or Review Discussions.
       
  2. Following any necessary rounds of communication and revision with the author (and/or additional reviewers), the editor performs an initial general proofreading, as well as resolving/stripping out any comments or tracked changes that are still present in the article document. 
     
  3. The last step is to send the submission to Copyediting. The editor does this by clicking the following in sequence.     
    • Accept Submission button
    • Check the box next to Do Not Send an Email Notification 
    • Check the box next to all submission files
    • Next: Select Files for Copyediting 
    • Record Editorial Decision 

Option 2: Request Revisions & Resubmit for Review

  1. Click the Request Revisions button to request further revisions. In the panel that opens be sure to choose “Revisions will be subject to a new round of peer reviews.” at the top. Additionally:
    • Attachment of the (automatically anonymized) reviews is optional.
    • Deadlines given to the author should be appropriate to the magnitude of the revisions requested and the need (or lack thereof) for an additional round of review, within such scope as the publication's calendar allows.
    • The editor clicks the  Record Editorial Decision button at the bottom of the panel and waits for a response from the author.
    • Click the Record Editorial Decision button at the bottom of the panel and wait for a response from the author.
    • The editor will be notified of the author’s response to a request for revisions by email in addition to seeing entries in OJS in Workflow > Review under the sections for Revisions and/or Review Discussions.
       
  2. In order for the revisions to go through another review round, click on the New Review Round Tab in the Review panel
    • In the panel that opens, select the revised submission file and click the Create New Review Round button

    • This will create a Round 2 tab in the review panel and allow the editor to Add Reviewer and proceed with a second round of reviewing.

       
  3. Response to the author will be through the Review Discussions panel. The editor either clicks on the title of an existing discussion and then on the Add Message button OR clicks the Add discussion to start a new discussion with the author.
     
  4. Following any necessary rounds of communication and revision with the author (and/or additional reviewers), the editor performs an initial general proofreading, as well as resolving/stripping out any comments or tracked changes that are still present in the article document. 
     
  5. The last step is to send the submission to Copyediting. The editor does this by clicking the following in sequence.     
    • Accept Submission button
    • Check the box next to Do Not Send an Email Notification 
    • Check the box next to all submission files
    • Next: Select Files for Copyediting 
    • Record Editorial Decision 

Option 3: Accept Submission

If the submission is to be accepted the editor will move it to Copyediting by clicking the following in sequence: 

  • Accept Submission button
  • Check the box next to Do Not Send an Email Notification 
  • Check the box next to review files to share with the author
  • Next: Select Files for Copyediting 
  • Record Editorial Decision 

Option 4: Decline Submission

If the submission is out of scope or inappropriate for this publication, the editor clicks Decline Submission.
 

Version

Workflows and Procedures for OJS 3.3.0.8
Last revised July 2022

Creative Commons License
This work is licensed under a Creative Commons Attribution-NonCommercial 4.0 International License.