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Atla Open Press: Books@Atla Open Press

This guide provides information for authors, prospective authors, readers and editors of the publications of Atla Open Press

Summary

Books@Atla Open Press' editorial workflow for Scholarly Editions can be visualized in three stages: Recruitment and Review, Editing, and Production and Publication. Click the links in the columns below for further details.

Glossary
CfP – Call for papers
EiC – Editor-in-Chief
KDP – Kindle Direct Publishing
OMP – Open Monograph Press
POD – Print-on-demand
SCC – Scholarly Communication Coordinator (role on Atla staff)
SCDPM – Scholarly Communication and Digital Projects Manager (role on Atla staff)

Recruitment and Review

The editorial board is responsible for actively soliciting new projects and for reviewing submissions (including the selection and assignment of peer reviewers as needed). The EiC is responsible for communications with submitting authors and volume editors. The SCDPM is responsible for engaging a cover designer and a copy editor (as necessary).

  1. The editorial board evaluates the publishing landscape within the Press' scope, identifies opportunities within it, brainstorms topics for monographs and edited collections, and recruits potential authors/editors for these topics, using all appropriate channels at their disposal to distribute CfPs.
  2. The EiC responds to email inquiries from prospective authors and volume editors, offering guidance as necessary toward submission of a formal proposal.
  3. Once a formal submission is made via OMP, the EiC makes an initial assessment of the submission to determine its suitability for further review.
  4. If the proposal warrants consideration, the EiC assigns it for internal review by the board.
  5. The EiC notifies the submitter of the decision and, if a full manuscript has been invited, assigns the submission to a liaison editor.
  6. The SCDPM, in consultation with the EiC and the author/guest editor, prepares an author agreement. This is provided to the author/volume editor for signature, along with a copy of the manuscript preparation guidelines.
  7. The completed manuscript is received by email at openbooks@myatla.org. Atla staff upload all component files into OMP.
  8. If necessary, the liaison editor assigns peer reviewers to the manuscript (or individual chapters thereof).
  9. The liaison editor proposes a division of labor for the review process to the board. The final division and timeline for review is approved by the EiC.
  10. After conducting their review (and receiving any peer review feedback), the editorial board records a decision.
  11. The EiC sends the submission to the copy editing stage in OMP.
  12. The liaison editor, author/volume editor, and SCDPM meet to discuss cover designs. The SCDPM engages a designer to prepare alternatives.
  13. If necessary, the SCDPM locates and engages a copy editor for the project.
  14. The SCC populates the publications calendar with relevant deadlines for the process.

Editing

Atla staff are responsible for movement of manuscript content into Atla's Google Drive, creation of the copyright and title pages, finalization of the cover, and preparation of final galleys for publication. The liaison editor is responsible for working with the author/volume editor to finalize content. The copy editor is responsible for copy editing.

  1. The SCC prepares the OMP discussion board for the volume and loads manuscript content into Google Drive.
  2. The SCDPM prepares copyright and title pages as Google Docs, placing these in the "Front Matter" folder of the volume's folder within the Google Drive.
  3. The liaison editor (and volume editor, in the case of edited collections) review(s) manuscript(s), suggesting needed changes and leaving comments in Google Docs. When finished, they notify the author(s) via the chapter-specific threads on the OMP discussion board.
  4. The author(s) review(s) editorial changes and comments, accepting/rejecting changes and responding as necessary. When finished, they notify their editor(s) via the chapter-specific threads on the OMP discussion board.
  5. The editor(s) review(s) author responses. If additional changes are felt necessary, the editor(s) message(s) the author(s) through the chapter-specific threads on the OMP discussion board to request further revision. Otherwise, all remaining tracked changes and comments are resolved.
  6. In the case of a single-author volume, non-liaison members of the editorial board are notified that the manuscript is ready for their review, to be received prior to beginning copy editing. (For edited collections, the combined review of the liaison editor and the volume/series editor(s) is sufficient to advance the manuscript to copy editing.)
  7. The copy editor is notified via discussion thread that the chapter is ready for review.
  8. The copy editor confirms accuracy and consistency of all copy, formatting, and markup (with special attention to tables and images) and notifies the SCC via the chapter-specific threads on the OMP discussion board as each chapter is ready for layout.
  9. Upon receipt of cover alternatives from the designer, the liaison editor, author/volume editor, and SCDPM meet to select a design (final authority for this selection rests with the SCDPM). The SCDPM finalizes feedback to the designer and, upon receipt of the final file, uploads it in OMP, notifying the SCC through the whole-volume thread that the cover is ready.
  10. When all chapters have been indicated ready for layout and the cover has been uploaded, the SCC advances the submission to the production stage in OMP.

Production and Publication

The layout editor is responsible for layout of the book in InDesign. The EiC is responsible for final review and approval to publish. The SCC is responsible for publishing the new volume to the Books@ website, making it available through Amazon, and working with Atla staff to distribute review and contributor copies. The editorial board is responsible for identifying outlets for review and for promoting the release.

  1. The SCC populates the production discussion board in OMP using the same procedure as during the copy editing phase, with the exception that the layout editor is now added as a participant to all discussion threads.
  2. The SCC uses the whole-volume discussion thread to notify the layout editor that the volume is ready for layout.
  3. Upon receiving notification that the volume is ready, the layout editor lays out the book, notifying the SCC via the chapter-specific threads (for individual chapter proofs) or the whole-volume thread (for whole volume proofs) as the proofs become available.
  4. The SCC reviews the proofs for accuracy and adherence to the template as they become available.
  5. As each proof passes the SCC's review, the SCC uses the chapter-specific thread to notify the author and liaison editor (for a single-author work) or the author and volume editor (for an edited collection) that the chapter is ready for review. Authors have one week to review the chapter; editors have two. (This stage is for typographical and layout corrections only.)
  6. Once authors and liaison/volume editors have completed review, the layout editor makes any required changes and notifies the SCC.
  7. Once all galleys have been reviewed, the SCC notifies the EiC that the book is ready for review.
  8. The EiC reviews proofs and either requests changes or issues final approval, notifying the SCC and layout editor through the appropriate discussion thread.
  9. Once final approval of galleys has been received from the EiC, the SCC loads final galleys and populates metadata in OMP and KDP, notifying the SCDPM when these are ready for review.
  10. Upon receiving approval, the SCC publishes the book on KDP, initiating the 72-hour KDP review period.
  11. When notice is received from KDP that the book is live in the Amazon marketplace, the SCC updates the catalog record in OMP to include the POD link and publishes the book through OMP.
  12. The EiC sends a draft newsletter announcement to the SCDPM. The SCDPM finalizes the announcement and submits it to connect@atla.com.
  13. The editorial board identifies journals from which to solicit reviews. The SCC assists in determining whether any require physical review copies and, if so, forwards shipping information for those outlets to the SCDPM.
  14. The SCDPM compiles a list of physical copies needed for identified review outlets, contributing authors' and editors' institutions, individual contributors (where applicable), and for placement on deposit at Atla's offices.
  15. The SCDPM places the required order with Amazon, drafts letters to accompany distributed copies, and ships copies to contributors and reviewers.
  16. Editors use other channels at their disposal to promote the book and direct authors to the Atla LibGuide for suggestions to promote their own work.

Version

Books@Atla Open Press Scholarly Editions Workflows and Procedures for OMP 3.1.2
Prepared March 2020
Last revised March 2021

Creative Commons License
This work is licensed under a Creative Commons Attribution-NonCommercial 4.0 International License.