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Atla Open Press: Books@Atla Open Press

This guide provides information for authors, prospective authors, readers and editors of the publications of Atla Open Press

Summary

Books@Atla Open Press' editorial workflow for Scholarly Editions can be visualized in four stages: Recruitment, Review, Production, and Release. Click the links below for further details.

Recruitment

The editorial board is responsible for actively soliciting new projects.

  1. The editorial board evaluates the publishing landscape within the Press' scope, identifies opportunities within it, brainstorms topics for monographs and edited collections, and recruits potential authors/editors for these topics.
  2. Editors use channels at their disposal to distribute CfPs.

Review

The editorial board (plus peer reviewers, as applicable) is responsible for reviewing submissions. The EiC is responsible for communications with submitting authors/editors. The SCDPM is responsible for engaging a cover designer and a copy editor (as necessary).

  1. The EiC responds to email inquiries from authors/editors, offering guidance as necessary toward submission of a formal proposal.
  2. The EiC makes an initial assessment of the submission to determine its suitability for further review.
  3. If the proposal warrants consideration, the EiC assigns it for internal review by the board.
  4. The EiC notifies the submitter of the decision and, if a full manuscript has been invited, assigns the submission to a liaison editor.
  5. The SCDPM, in consultation with the EiC and the author/guest editor, prepares an author agreement. This is provided to the author/guest editor for signature, along with a copy of the manuscript preparation guidelines.
  6. The completed manuscript is received by email at openbooks@myatla.org. Atla staff upload all component files into OMP.
  7. If necessary, the liaison editor assigns peer reviewers to the manuscript (or individual chapters thereof).
  8. The liaison editor proposes a division of labor for the review process to the board. The final division and timeline for review is approved by the EiC.
  9. After conducting their review (and receiving any peer review feedback), the editorial board records a decision.
  10. The EiC sends the submission to production.
  11. The liaison editor, author/editor, and Atla's Scholarly Communications and Digital Projects Manager (SCDPM) meet to discuss cover designs. The SCDPM engages a designer to prepare alternatives.
  12. If necessary, the SCDPM locates and engages a copy editor for the project.
  13. Atla's Scholarly Communication Coordinator (SCC) populates the publications calendar with relevant deadlines for the process.

Production

Atla staff are responsible for movement of manuscript content into Editoria, creation of the copyright and title pages, finalization of the cover, and preparation of final galleys for publication. The liaison editor is responsible for working with the author to finalize content. The copy editor is responsible for copy editing. The EiC is responsible for final review and approval to publish.

  1. The SCC loads manuscript content into Editoria. The SCDPM prepares copyright and title pages.
  2. The liaison editor (and guest editor, in the case of edited collections) review manuscript(s), suggesting needed changes and leaving comments in Editoria. When finished, they advance chapters to the "Review" stage.
  3. Authors review editorial changes and comments, accepting/rejecting changes and responding as necessary. When finished, they advance chapters to the "Clean Up" stage.
  4. Editors review author responses. If additional changes are felt necessary, chapters are sent back to the "Review" stage for further revision. Otherwise, all remaining tracked changes and comments are resolved and chapters are advanced to the "Page Check" stage.
  5. The copy editor confirms accuracy and consistency of all copy, formatting, and markup (with special attention to tables and images) and advances chapters to "Final".
  6. Upon receipt of cover alternatives from the designer, the liaison editor, author/editor, and SCDPM meet to select a design (final authority for this selection rests with the SCDPM). The SCDPM finalizes feedback to the designer and, upon receipt of the final file, uploads it in OMP.
  7. The SCC prepares PDF and EPUB proofs from Editoria and submits these to the EiC.
  8. The EiC reviews proofs and either requests changes or issues final approval.

Release

Atla staff are responsible for publishing the new volume to the Books@ website, making it available through Amazon, and distributing review and contributor copies. The editorial board is responsible for identifying outlets for review and for promoting the release.

  1. The SCC loads final galleys and populates metadata in OMP and KDP, notifying the SCDPM when these are ready for review.
  2. Upon receiving approval, the SCC publishes the book to the OMP website and on KDP. (When final notice is received that the book is available in the Amazon marketplace, the SCC updates the record in OMP to include the POD link.)
  3. The EiC submits a newsletter announcement to connect@atla.com and posts an announcement to Atlantis.
  4. The editorial board identifies journals from which to solicit reviews and determines whether any require physical review copies.
  5. The SCC compiles a list of physical copies needed for identified review outlets, contributing authors' and editors' institutions, individual contributors (where applicable), and for placement on deposit at Atla HQ. This list is submitted to the SCDPM.
  6. Upon approval, the SCC places the required order with Amazon and drafts letters to accompany distributed copies. These letters are submitted to the SCDPM. Upon approval, they are sent to Atla's Communications Assistant with an Excel spreadsheet of recipients and their addresses for distribution.
  7. Editors use other channels at their disposal to promote the new issue and direct authors to the Atla LibGuide for suggestions to promote their own work.

Version

Books@Atla Open Press Scholarly Editions Workflows and Procedures for OMP 3.1.2
Prepared March 2020
Last revised April 2020

Creative Commons License
This work is licensed under a Creative Commons Attribution-NonCommercial 4.0 International License.