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- Digitizing materials
- Processing files, creating master and access files
- Metadata creation or re-purposing
- Digital preservation of master files
- Presentation of access files in an online content management platform
Pros & Cons
Pros & Cons of digitizing in-house or outsourced
- Develop experience by ‘doing it’
- Retain control over the entire process
- Can adjust requirements as you go.
- Direct participation in development of image collections
- May require large initial and ongoing financial investment
- Project timeline may be longer
- Production capacity is limited
- Staff expertise not always available
- High institution costs.
- Need to enforce standards and best practices
Creating a workspace
- Size of space depends on what you plan to do
- It needs to be secure and safe for your equipment & materials
- It needs to support productivity and image quality
- Lighting needs to be consistent, typically low or no room light
- Climate controlled?
- Audio conversion has special requirements
What you need will depend on what you are digitizing.
- Digital Camera (DSLR), 50mm lens
- Copy stand
- Lights and light stands
- Book Cradle, weights and other tools to help hold items in place
- Computer workstation
- Photoshop (with Bridge and CameraRaw)
- Hard Drive storage, cloud backup
- Flatbed scanner
- Film/Slide scanner
There are also special book scanners, wide format scanners and high end drum scanners
Working with a Vendor
Tips for working with a vendor
- Do a formal proposal (RFI, RFQ, RFP)
- What security do they provide for your objects? Consider visitng the site
- What is their experience with cultural heritage collections?
- What kind of equipment do they use?
- Can they meet your file standards?
- Be clear about who holds ownership of the digital files
- Establish a timeline
- Ask them to do a test
- Be sure to have a signed contract
Resources for Outsourcing
Outsourcing Your Digitization
This work is licensed under a Creative Commons Attribution-NonCommercial 4.0 International License.