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Atla Open Press: Theology Cataloging Bulletin

This guide provides information for authors, prospective authors, readers and editors of the publications of Atla Open Press

Summary

TCB's editorial workflow can be visualized in four stages: Recruitment, Review, Layout, and Release. Click the links below for further details.

Recruitment

The EiC is responsible for ensuring that all content is received by the submission deadlines. Most content comes regularly from the same suppliers. Only "Testimony" usually has to be actively solicited.

  1. Most TCB content comes from regular contributors within Atla's Technical Services Interest Group (TSIG), most notably the NACO and SACO Funnel Coordinator, the TSIG Chair, the CONSER Coordinator, and the Liaison to the CC:DA. Other TSIG members are welcome to contribute appropriate content of interest to the readers also. The EiC may need to send reminders to contributors in advance of the submission deadline.
  2. The EiC compiles content for "Professional Development Opportunities".
  3. "Testimony" is the main variably-sourced content. The EiC may need to solicit this or send out calls depending on the availability and quality of unsolicited submissions. Regardless of source, the EiC should ensure that an author agreement with the contributor is placed on file.

Review

The EiC is responsible for evaluating all submissions, working with contributors to ensure they are of acceptable quality, and sending accepted submissions to production.

  1. The EiC receives email notification of a new submission (which can be found in
    the queue on the dashboard, where she clicks on the name of the submitter).
  2. On the submission page, the EiC reviews the submission. If major changes are required, the EiC starts a discussion with the author to request revisions. If minor changes are required, the EiC makes these at her or his own discretion and uploads the revised file.
  3. The EiC clicks, in sequence: Accept and Skip Review, Do Not Send an Email NotificationNext: Select Files for Copyediting, and Record Editorial Decision, before sending the submission to layout.

Layout

Atla staff are responsible for layout and design. The editorial board is responsible for selecting a cover image. The EiC is responsible for providing editorial content and finalizing the order of contents.

  1. The layout editor generates individual article galleys and notifies editors when these are ready for review.
  2. Concurrently, the EiC updates the title page and the table of contents. The editorial board selects a cover image and attaches it to the title page submission.
  3. As galleys become available, the EiC reviews them and requests any needed changes.
  4. The layout editor makes needed changes, lays out the editorial content and prepares whole-issue galleys, notifying the EiC when these are ready for review.
  5. The EiC reviews full-issue galleys and requests changes if necessary.
  6. The EiC notifies the layout editor that galleys have been approved.

Release

The EiC is responsible for publishing the new issue to the website. The editorial board is responsible for promoting the release.

  1. The layout editor prepares the full issue for release in OJS.
  2. The EiC verifies all issue metadata and contents and publishes the new issue to the TCB website.
  3. The layout editor informs Atla's Communications and Marketing Manager of the release of the new issue.
  4. The EiC submits a newsletter announcement to Atla and posts an announcement to Atlantis.
  5. The EiC uses any other channels at her or his disposal to promote the new issue and directs authors to the Atla LibGuide for suggestions to promote their own work.

Version

TCB Workflows and Procedures for OJS 3.1.2
Prepared October 2019
Last revised March 2020

Creative Commons License
This work is licensed under a Creative Commons Attribution-NonCommercial 4.0 International License.